30 Best Productivity And Time Management Hacks For Busy People

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Do you have a side hustle or go to school? Do you work full-time and have a lot going on in your life? 

Are you looking to increase your productivity and create results in your life? 

The question I get asked the most is how I was able to go to school and work full-time, on top of building this blog. The key was being productive and making good use of my time. When it was time to do work, I hustled. This doesn’t mean I didn’t take breaks (because I definitely binge-watched Netflix still), but I also got a lot done. 

These 30 productivity and time management hacks will help you get more done in less time and help you create more results in your life!

Before we get started, make sure to sign up for my free resource library and get access to exclusive printables all about saving money and building wealth, meal planning, and more.

1. The Miracle Morning

The Miracle Morning is a simple approach to achieving everything you’ve ever wanted in the fastest time possible.

This book takes readers on a journey to learn how to wake up each day with more energy, motivation, and focus on taking your life to the next level.

The reviews of The Miracle Morning are mixed, with people either loving or hating it. How it impacts your life is ultimately up to you. 

You can get The Miracle Morning here.

2. Hire a virtual assistant

If you find that you are spending too much time on minor tasks, and instead spend your time doing things that are producing incredible results for your blog, a virtual assistant is a fantastic idea.

They can be in charge of the tasks that someone else can easily do, such as scheduling blog posts, creating social media images, and so on.

You can find a virtual assistant on Fiver, Upwork, and blogging groups.

If you’re looking to become a virtual assistant, I recommend the $10K VA course. My friend Kayla makes $10,000/month as a VA and always had people asking her how they can do the same – so she created an amazing course that teaches you how to be a VA and how to find work. Learn how to become a full-time virtual assistant here.

3. Personal development

I used to be a huge personal development skeptic until I saw the changes it made in my personal and professional life.

Design Your Dream Life Academy was a huge game changer in how I treated my business.  

I learned practical yet simple time management and productivity strategies that I slowly implemented in all areas of my life. 

Though learning about personal development takes time, I believe it’s an excellent ROI for maximizing your time and effort in a short amount of time.

You learn tools and strategies that you can implement in your business and personal life. It’s amazing. 

4. 15 Secrets Successful People Know About Time Management

Why don’t millionaires use to-do lists? What do they use instead?

How do you identify your real priorities?

These are just a few things you’ll learn in 15 Secrets Successful People Know About Time Management

This exciting read shares the productivity secrets of 7 billionaires, 13 Olympic athletes, 29 straight-A students, and 239 entrepreneurs. 

15 Secrets Successful People Know About Time Management will teach you how to double your productivity without feeling overworked or overwhelmed. 

5. Meal Planner

Quick! Get this FREE money-saving meal plan template here by joining my free resource library filled with tons of printables to help save and make you money.

Planning out your meals ahead of time saves you money AND time. 

6. Keyboard shortcuts

Keyboard shortcuts are huge time savers if you work on your computer.

I used to be that person who freaked out when I accidentally deleted a bunch of work and would spend way too long redoing all of the work. Now I use a keyboard shortcut when I make that mistake. 

The most common keyboard shortcuts I use on my Mac:

  • Command + C: Copy selected text.
  • Command + V: Paste copied text.
  • Command + Z: Undo the previous command.
  • Command + F: Open Find window to search text.

Here’s a full list of keyboard shortcuts.

7. Time diary

A time diary is a brutal way of figuring out how you spend your time. 

We live our days thinking we get a lot done when in reality, we do a lot but don’t get much completed or create any results.

Write down how you spend your time to the minute in a time diary for one week. You can even try it out for just one day. It will most likely be a brutal wake-up call. 

8. Google Calendar

Google Calendar is a handy free tool that lets you schedule your day, week, month, or year in advance.

I prefer using electronic calendars because I can easily make changes and repeat tasks. With a paper planner, it’s a lot more tedious. 

Even better, Google Calendar is free and super easy to use. 

9. Time Blocking

Speaking of Gcalendar, I love using it to time block my tasks

One of the things that have shot up my productivity is setting a dedicated amount of time to a specific task.

I’ve found if I give myself no set allotted time, I’ll take much longer to complete a project.

For example, if I want to complete two blog posts in 1 day, I will plan to do this in a certain amount of time, such as 4 hours. ⏰

If I do not finish it in 4 hours, I move on to my next task. 

This is called time blocking. 

With Google Calendar, I can set up a time block that will give me 4 hours to create two blog posts.

Time blocking is incredible because you produce more results this way.

At first, you will find it uncomfortable to work this way, but eventually, you will create a habit of time blocking, and you’ll prefer doing things this way.

10. Productivity Planner

A productivity planner is such a simple yet effective way to get all of your tasks done on time.

The Panda Planner uses a scientific approach to keep people productive and happy in life.

What I love most about this planner is how customizable it is.

So, instead of buying a planner that starts in January, you can use this planner at any time of the year since you can write in the month and days in the planner.

The planner also helps with prioritizing your tasks and keeps you accountable.

On the first page of the planner, there is information that gives you access to 6 different ebooks as well as a video series to help you hit your goals.

A couple of these include:

  • How to Cure Procrastination
  • A Billionaire’s Top 5 Productivity Secrets
  • Access to a video mini-course that will 10x your productivity

11. Eat The Frog

If you have a daunting task on your to-do list, make sure to complete it first thing in the morning.

Eat The Frog: 21 Great Ways to Stop Procrastinating And Get More Done In Less Time first introduced me to the “Eat The Frog” method. 

To “Eat the frog” break down your large project into several tasks.

This will give you peace of mind since you’ll have the hardest task over for the day.

Procrastinating and waiting until the very end of the day to complete the hardest task on your to-do list is a bad idea for several reasons.

  • You’ll most likely be thinking about the task all day, leading you to veer off from the other tasks you’re doing
  • Motivation is usually lost throughout the day, meaning you’ll keep procrastinating and wait until the very last minute to complete the project

Often people are dreading a task because it is so large and difficult to start.

12. Track your online time

If you work online, it can be incredibly easy to get off track.

Social media is only a click away, making it almost too easy to check Facebook, Pinterest, and other websites that can be wasted on for hours.

Rescuetime is an excellent app that will give you an audit of your day and tell you where you’re spending your time.

It may seem that you’re putting 7 hours toward work, but after the audit, some may notice they’ve spent 2 hours on social media.

13. Turn off social media

If you end up realizing that you’re wasting time on your computer on a social media website like Facebook, there is one thing you can do to block out the desire to check your newsfeed completely.

Facebook Eradicator is a plugin that completely blocks out your newsfeed.

Instead of seeing your newsfeed when you check your Facebook on a desktop, you’ll see one motivating quote in place of the newsfeed.

I’ve been using this plugin for over one month now, and it’s been a gamechanger in my productivity habits.

14. Grow your mindset and increase happiness

When it comes down to it, most people do not give themselves enough time to do things for themselves. How about working on growing your mindset? This can help ensure that you do not experience burnout from work or dissatisfaction with your life.

Once I started growing my mindset, my relationships, business, and life got so much better. Work on changing your thoughts, feelings, and you’ll naturally change your actions, creating your dream life. I know this because I did this myself. 

If you need help changing your life, completing your goals, and creating your dream life, I recommend Dream Year.

Dream Year is a guide all about achieving your goals and feeling good while doing it.

You can learn more about Dream Year here.

15. Work when you’re most productive

If I told you I get the most work done at night, would you think I’m lying?

I recently read a book called “When” by Daniel Pink, and it talked about the different personalities and productivity times of people.

I was surprised to read that there were other people like me.

Some studies recommend working in the morning because your brain is more readily available to tackle difficult tasks.

This doesn’t come as a surprise to me, but then it made me realize I’m the exact opposite.

I love working at night.

I say work when you are genuinely the most productive.

That may be in the morning, mid-afternoon, or late evening.

16. Editing

When editing your writing, use Grammarly.

It’s not perfect (I use it, and I bet there are a few grammar mistakes in this post somewhere), but it’s better than nothing.

I use the free version of Grammarly, and it’s been tremendously helpful and a huge time saver.

I still recommend going through your posts a couple of times before scheduling or hitting publish.

For major projects, such as eBooks or courses, I have someone edit all of my work for me, which I highly recommend.

You can also find editors on Fiverr or Upwork.

17. Content Calendar

If you run a blog, I recommend creating a content calendar. However, these rules can also apply to the kind of marketing and emails you run during these months in your small business. 

At the beginning of every year, I encourage creating a content calendar that gives you ideas and topics to publish every month.

Doing this ahead of time is crucial because you can make sure you’re publishing content before a significant holiday hits.

For example, I would publish posts at these times for these specific holidays:

January – Publish content related to taxes, having the best 2019, Valentine’s Day, etc.

February – Spring break related content.

March – How to save on summer travel, getting ready for graduation, etc.

April – Publish Mother’s Day and Father’s day related content.

May – Graduation content, moving to a new state or home, etc.

June – Free summer activities, staycation ideas, etc.

July – Publish back to school content, getting ready for college, etc.

August – Back to school recipes, saving money at school, etc.

September – Publish Halloween-related content.

October – Publish content related to fall, holiday shopping, gift guides, etc.

November – Publishing content around taking control of weight loss, fitness, finances, etc. New Year’s resolutions are approaching.

December – Similar to November, start pushing out similar content related to New Years.

The above is to give you a general idea of what kinds of things you should be posting during specific months.

I recommend publishing content at least two months ahead so this can get seen on Pinterest and other platforms in time.

18. Distractions

I have a short attention span, and because of that, I need to get rid of all distractions.

I used to work in my living room with the television on in the background.

Now, I work in a dedicated office space in my house that has nothing but my desk in it, and WOW I am getting 5x more work done.

A television or radio can become quickly distractive because radios usually have commercials, and television in the background is never a good idea when getting work done.

19. Essentialism: The Disciplined Pursuit of Less

Do you feel you’re stretched too thin? Do you feel overworked and “busy” but not productive?

This book doesn’t teach you how to get more done in less time; it’s about getting only the right things done. 

Essentialism isn’t a book about time management or productivity, but I found it to be incredibly beneficial for both of those areas of my life. 

You learn to create a discipline for doing what is essential and eliminating all things that are not essential. This is so you can make the highest contribution toward the things that matter. 

After reading this book, I found myself realizing how many tasks I was doing that was not even close to being essential. 

You can learn more about Essentialism here. I highly recommend this book. 

20. The Compound Effect

The Compound Effect is an incredible book that teaches readers how to jumpstart their income, life, and success with an easy-to-use system.

You learn how to eradicate bad habits that may be derailing progress, the #1 strategy to achieve any goal in your life, real ways to create lasting motivation, and secrets of the overachievers.

I use The Compound Effect tool in all areas of my life, whether it be my business, health, or daily home life.  

21. Exercise every morning

Exercising first thing in the morning may seem harsh at first, but can significantly impact your productivity habits. 

So many people get caught up in making exercise more complicated than it has to be. 

Find a physical habit that makes sense to you that you genuinely enjoy. This way, you’ll stick to it.

For example, I love walking my dogs outside and getting some sun before my workday starts. Or I’ll go to the gym and lift weights for an hour. It’s totally up to you to find out what you enjoy.

Don’t start your day doing a physical activity you hate. 

22. Create “free time” each week

We’ve been talking a lot about being productive and getting essential tasks done, but what about simply enjoying life?

Each week, dedicate a set amount of time to free time, doing something you love. 

It’s so easy to get caught up in working, taking care of our families, and to-do lists, but making sure we set a time up for fun and freedom is essential, too. 

23. Stop “multi focusing”

There’s no such thing as multitasking. What you’re doing is multi-focusing, which is bouncing from task to task and losing momentum.

When you multi-focus, you start and stop over and over again, causing even more work for your brain, which can lead to burn out even faster.

Stick to 1 task at a time. Finish 1 task, move on to the next. It’s straightforward, yet can significantly impact your productivity and time management habits.

24. Organize your environment

Working in a messy environment leads to the brain feeling messy as well. 

If you work at home or in an office, how does it feel when everything’s cluttered and disorganized? It feels crappy and trickles off into our professional lives, too.

Before you leave work (or every night in your office at home), I recommend cleaning up your work environment to get ready for the next day.

This way, you come into work in a clean environment and don’t start the day feeling cluttered and overwhelmed.

25. Atomic Habits

Atomic Habits shares a proven and simplified way to build great habits and eliminate the bad ones.

You’ll learn how to make time for new habits, overcome lack of motivation and willpower, get back on track when you fall off course, and a lot more. 

In Atomic Habits, you’ll learn about strategies and tools you need to transform your unwanted habits in an easy-to-understand guide that draws from proven ideas in biology, psychology, and neuroscience.

Whether you want to lose weight, quit smoking, or achieve a business goal, Atomic Habits will get you there.

You’ll hear real stories from Olympic gold medalists, business leaders, and life-saving physicians who have used the strategies in this book to master their craft. 

You can get Atomic Habits here.

26. Stand while you work

Studies have recently come out stating that standing desks can increase your work performance.

Not only that, the people that used stand up desks in the study were more engaged at work and better at their jobs. 

Standing desks also improve your health and wellness and lowers your risk of type 2 diabetes (which has shown to increase in people who sit all day at work greatly).

27. Catnaps

Taking a quick 20-minute catnap can significantly increase your productivity. Your brain gets a little break, and you get recharged.

I enjoy taking catnaps after I complete a task. This way, I don’t take a break in the middle of a job and get confused about where I left off.

I can start a new task with a fresh start.

28. Meditate or practice yoga

Meditation and practicing yoga have an endless list of benefits, including reducing stress, controlling anxiety, boosting emotional health, lengthening attention-span, and more.

With just 5 minutes a day, you can meditate and substantially boost your brain’s effectiveness. It’s incredible. 

There are so many free tools out there to meditate such as Headspace, or you can practice yoga on YouTube with Yoga with Adriene

29. Get enough sleep

An often overlooked strategy for boosting productivity and time management is getting enough sleep.

Getting at least 7 hours of sleep each night is essential for your brain and body. 

You’ll know if you’re not getting enough sleep if you find that your lacking concentration, having daytime tiredness, and mood changes. These things can impact your professional life. 

Final Note

So there you have it! 29 productivity and time management hacks that can make a huge difference in your life.

I’ve implemented so many of these into my personal and business life and have seen a massive change in the way I treat daily life.

What to read next: How To Blog Without Breaking The Law

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What’s your favorite productivity or time management tip?

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