Do you have a side hustle or go to school? Do you work full-time and have a lot going on in your life?
Are you looking to increase your productivity and create results in your life?
The question I get asked the most is how I was able to go to school and work full-time, on top of building this blog. The key was being productive and making good use of my time. When it was time to do work, I hustled. This doesn’t mean I didn’t take breaks (because I definitely binge-watched Netflix still), but I also got a lot done.
These 30 productivity and time management hacks will help you get more done in less time and help you create more results in your life!
1. The Ultimate Productivity Bundle
Creating good time management practices doesn’t mean filling your day with more tasks, but instead limiting what you do to certain things to simplify your life.
Instead of working hard, you can work smarter.
Here are tips for better time management:
- time blocking
- creating a calendar ahead of time of your day, week, and month
- answer emails only once a day
- use social media only at night for a limited amount of time
Get more does in less time each day with The Ultimate Productivity Bundle.
For $49, you can get access to 46 eBooks, eCourses, and printables valued at $1,500.
Included in this collection are daily planners, goal planners, home management eBooks and planners, mindset & self-care eCourses, productivity, and time management eBooks.
The internet is full of productivity advice, but The Ultimate Productivity Bundle has been curated to offer the best, most practical advice on these topics, whether you have kids, a small business, or challenges in your life.
2. Hire a virtual assistant
If you find that you are spending too much time on minor tasks, and instead spend your time doing things that are producing incredible results for your blog, a virtual assistant is a fantastic idea.
They can be in charge of the tasks that someone else can easily do, such as scheduling blog posts, creating social media images, and so on.
If you’re looking to become a virtual assistant, I recommend the $10K VA course. My friend Kayla makes $10,000/month as a VA and always had people asking her how they can do the same – so she created an amazing course that teaches you how to be a VA and how to find work. Learn how to become a full-time virtual assistant here.
3. Personal development
I used to be a huge personal development skeptic until I saw the changes it made in my personal and professional life.
Design Your Dream Life Academy was a huge game changer in how I treated my business.
I learned practical yet simple time management and productivity strategies that I slowly implemented in all areas of my life.
Though learning about personal development takes time, I believe it’s an excellent ROI for maximizing your time and effort in a short amount of time.
You learn tools and strategies that you can implement in your business and personal life. It’s amazing.
4. 15 Secrets Successful People Know About Time Management
Why don’t millionaires use to-do lists? What do they use instead?
How do you identify your real priorities?
These are just a few things you’ll learn in 15 Secrets Successful People Know About Time Management
This exciting read shares the productivity secrets of 7 billionaires, 13 Olympic athletes, 29 straight-A students, and 239 entrepreneurs.
15 Secrets Successful People Know About Time Management will teach you how to double your productivity without feeling overworked or overwhelmed.
5. Say no
Learning to say no is a skill that isn’t often taught but plays a huge role in how much we get done every day.
I used to be a huge people pleaser, but now I’ve learned how to say no and not feel bad about it.
This took a lot of discipline to learn how to do, but it’s now no longer uncomfortable for me.
If I don’t want to do something or feel that it’s not essential, I’ll say no.
6. Keyboard shortcuts
Keyboard shortcuts are huge time savers if you work on your computer.
I used to be that person who freaked out when I accidentally deleted a bunch of work and would spend way too long redoing all of the work. Now I use a keyboard shortcut when I make that mistake.
The most common keyboard shortcuts I use on my Mac:
- Command + C: Copy selected text.
- Command + V: Paste copied text.
- Command + Z: Undo the previous command.
- Command + F: Open Find window to search text.
7. Time diary
A time diary is a brutal way of figuring out how you spend your time.
We live our days thinking we get a lot done when in reality, we do a lot but don’t get much completed or create any results.
Write down how you spend your time to the minute in a time diary for one week. You can even try it out for just one day. It will most likely be a brutal wake-up call.
8. The Miracle Morning
The Miracle Morning is a simple approach to achieving everything you’ve ever wanted in the fastest time possible.
This book takes readers on a journey to learn how to wake up each day with more energy, motivation, and focus on taking your life to the next level.
The reviews of The Miracle Morning are mixed, with people either loving or hating it. How it impacts your life is ultimately up to you.
9. Google Calendar
Google Calendar is a handy free tool that lets you schedule your day, week, month, or year in advance.
I prefer using electronic calendars because I can easily make changes and repeat tasks. With a paper planner, it’s a lot more tedious.
Even better, Google Calendar is free and super easy to use.
10. Time Blocking
Speaking of Gcalendar, I love using it to time block my tasks.
One of the things that have shot up my productivity is setting a dedicated amount of time to a specific task.
I’ve found if I give myself no set allotted time, I’ll take much longer to complete a project.
For example, if I want to complete two blog posts in 1 day, I will plan to do this in a certain amount of time, such as 4 hours. ⏰
If I do not finish it in 4 hours, I move on to my next task.
This is called time blocking.
With Google Calendar, I can set up a time block that will give me 4 hours to create two blog posts.
Time blocking is incredible because you produce more results this way.
At first, you will find it uncomfortable to work this way, but eventually, you will create a habit of time blocking, and you’ll prefer doing things this way.
11. Productivity Planner
A productivity planner is such a simple yet effective way to get all of your tasks done on time.
The Panda Planner uses a scientific approach to keep people productive and happy in life.
What I love most about this planner is how customizable it is.
So, instead of buying a planner that starts in January, you can use this planner at any time of the year since you can write in the month and days in the planner.
The planner also helps with prioritizing your tasks and keeps you accountable.
On the first page of the planner, there is information that gives you access to 6 different ebooks as well as a video series to help you hit your goals.
A couple of these include:
- How to Cure Procrastination
- A Billionaire’s Top 5 Productivity Secrets
- Access to a video mini-course that will 10x your productivity
12. Eat The Frog
If you have a daunting task on your to-do list, make sure to complete it first thing in the morning.
Eat The Frog: 21 Great Ways to Stop Procrastinating And Get More Done In Less Time first introduced me to the “Eat The Frog” method.
To “Eat the frog” break down your large project into several tasks.
This will give you peace of mind since you’ll have the hardest task over for the day.
Procrastinating and waiting until the very end of the day to complete the hardest task on your to-do list is a bad idea for several reasons.
- You’ll most likely be thinking about the task all day, leading you to veer off from the other tasks you’re doing
- Motivation is usually lost throughout the day, meaning you’ll keep procrastinating and wait until the very last minute to complete the project
Often people are dreading a task because it is so large and difficult to start.
13. Track your online time
If you work online, it can be incredibly easy to get off track.
Social media is only a click away, making it almost too easy to check Facebook, Pinterest, and other websites that can be wasted on for hours.
Rescuetime is an excellent app that will give you an audit of your day and tell you where you’re spending your time.
It may seem that you’re putting 7 hours toward work, but after the audit, some may notice they’ve spent 2 hours on social media.
14. Turn off social media
If you end up realizing that you’re wasting time on your computer on a social media website like Facebook, there is one thing you can do to block out the desire to check your newsfeed completely.
Facebook Eradicator is a plugin that completely blocks out your newsfeed.
Instead of seeing your newsfeed when you check your Facebook on a desktop, you’ll see one motivating quote in place of the newsfeed.
I’ve been using this plugin for over one month now, and it’s been a gamechanger in my productivity habits.
15. Block out time for yourself
When it comes down to it, most people do not give themselves enough time to do things for themselves.
What do you enjoy doing most?
It’s crucial to stay active in hobbies that make you happy.
This can help ensure that you do not experience burnout from work or unsatisfaction with your life.
Find a physical hobby that you genuinely enjoy.
If you don’t like lifting weights, try out rock climbing, hiking, or volunteer at a shelter, and walk dogs.
The time you block out is used to do what makes you happy.
16. Work when you’re most productive
If I told you I get the most work done at night, would you think I’m lying?
I recently read a book called “When” by Daniel Pink, and it talked about the different personalities and productivity times of people.
I was surprised to read that there were other people like me.
Some studies recommend working in the morning because your brain is more readily available to tackle difficult tasks.
This doesn’t come as a surprise to me, but then it made me realize I’m the exact opposite.
I love working at night.
I say work when you are genuinely the most productive.
That may be in the morning, mid-afternoon, or late evening.
When editing your writing, use Grammarly.
It’s not perfect (I use it, and I bet there are a few grammar mistakes in this post somewhere), but it’s better than nothing.
I use the free version of Grammarly, and it’s been tremendously helpful and a huge time saver.
I still recommend going through your posts a couple of times before scheduling or hitting publish.
For major projects, such as eBooks or courses, I have someone edit all of my work for me, which I highly recommend.
18. Content Calendar
If you run a blog, I recommend creating a content calendar. However, these rules can also apply to the kind of marketing and emails you run during these months in your small business.
At the beginning of every year, I encourage creating a content calendar that gives you ideas and topics to publish every month.
Doing this ahead of time is crucial because you can make sure you’re publishing content before a significant holiday hits.
For example, I would publish posts at these times for these specific holidays:
January – Publish content related to taxes, having the best 2019, Valentine’s Day, etc.
February – Spring break related content.
March – How to save on summer travel, getting ready for graduation, etc.
April – Publish Mother’s Day and Father’s day related content.
May – Graduation content, moving to a new state or home, etc.
June – Free summer activities, staycation ideas, etc.
July – Publish back to school content, getting ready for college, etc.
August – Back to school recipes, saving money at school, etc.
September – Publish Halloween-related content.
October – Publish content related to fall, holiday shopping, gift guides, etc.
November – Publishing content around taking control of weight loss, fitness, finances, etc. New Year’s resolutions are approaching.
December – Similar to November, start pushing out similar content related to New Years.
The above is to give you a general idea of what kinds of things you should be posting during specific months.
I recommend publishing content at least two months ahead so this can get seen on Pinterest and other platforms in time.
I have a short attention span, and because of that, I need to get rid of all distractions.
I used to work in my living room with the television on in the background.
Now, I work in a dedicated office space in my house that has nothing but my desk in it, and WOW I am getting 5x more work done.
A television or radio can become quickly distractive because radios usually have commercials, and television in the background is never a good idea when getting work done.
20. Essentialism: The Disciplined Pursuit of Less
Do you feel you’re stretched too thin? Do you feel overworked and “busy” but not productive?
This book doesn’t teach you how to get more done in less time; it’s about getting only the right things done.
Essentialism isn’t a book about time management or productivity, but I found it to be incredibly beneficial for both of those areas of my life.
You learn to create a discipline for doing what is essential and eliminating all things that are not essential. This is so you can make the highest contribution toward the things that matter.
After reading this book, I found myself realizing how many tasks I was doing that was not even close to being essential.
You can learn more about Essentialism here. I highly recommend this book.
21. The Compound Effect
The Compound Effect is an incredible book that teaches readers how to jumpstart their income, life, and success with an easy-to-use system.
You learn how to eradicate bad habits that may be derailing progress, the #1 strategy to achieve any goal in your life, real ways to create lasting motivation, and secrets of the overachievers.
I use The Compound Effect tool in all areas of my life, whether it be my business, health, or daily home life.
22. Exercise every morning
Exercising first thing in the morning may seem harsh at first, but can significantly impact your productivity habits.
So many people get caught up in making exercise more complicated than it has to be.
Find a physical habit that makes sense to you that you genuinely enjoy. This way, you’ll stick to it.
For example, I love walking my dogs outside and getting some sun before my workday starts. Or I’ll go to the gym and lift weights for an hour. It’s totally up to you to find out what you enjoy.
Don’t start your day doing a physical activity you hate.
23. Create “free time” each week
We’ve been talking a lot about being productive and getting essential tasks done, but what about simply enjoying life?
Each week, dedicate a set amount of time to free time, doing something you love.
It’s so easy to get caught up in working, taking care of our families, and to-do lists, but making sure we set a time up for fun and freedom is essential, too.
24. Stop “multi focusing”
There’s no such thing as multitasking. What you’re doing is multi-focusing, which is bouncing from task to task and losing momentum.
When you multi-focus, you start and stop over and over again, causing even more work for your brain, which can lead to burn out even faster.
Stick to 1 task at a time. Finish 1 task, move on to the next. It’s straightforward, yet can significantly impact your productivity and time management habits.
25. Organize your environment
Working in a messy environment leads to the brain feeling messy as well.
If you work at home or in an office, how does it feel when everything’s cluttered and disorganized? It feels crappy and trickles off into our professional lives, too.
Before you leave work (or every night in your office at home), I recommend cleaning up your work environment to get ready for the next day.
This way, you come into work in a clean environment and don’t start the day feeling cluttered and overwhelmed.
26. Atomic Habits
Atomic Habits shares a proven and simplified way to build great habits and eliminate the bad ones.
You’ll learn how to make time for new habits, overcome lack of motivation and willpower, get back on track when you fall off course, and a lot more.
In Atomic Habits, you’ll learn about strategies and tools you need to transform your unwanted habits in an easy-to-understand guide that draws from proven ideas in biology, psychology, and neuroscience.
Whether you want to lose weight, quit smoking, or achieve a business goal, Atomic Habits will get you there.
You’ll hear real stories from Olympic gold medalists, business leaders, and life-saving physicians who have used the strategies in this book to master their craft.
27. Stand while you work
Studies have recently come out stating that standing desks can increase your work performance.
Not only that, the people that used stand up desks in the study were more engaged at work and better at their jobs.
Standing desks also improve your health and wellness and lowers your risk of type 2 diabetes (which has shown to increase in people who sit all day at work greatly).
Taking a quick 20-minute catnap can significantly increase your productivity. Your brain gets a little break, and you get recharged.
I enjoy taking catnaps after I complete a task. This way, I don’t take a break in the middle of a job and get confused about where I left off.
I can start a new task with a fresh start.
29. Meditate or practice yoga
Meditation and practicing yoga have an endless list of benefits, including reducing stress, controlling anxiety, boosting emotional health, lengthening attention-span, and more.
With just 5 minutes a day, you can meditate and substantially boost your brain’s effectiveness. It’s incredible.
30. Get enough sleep
An often overlooked strategy for boosting productivity and time management is getting enough sleep.
Getting at least 7 hours of sleep each night is essential for your brain and body.
You’ll know if you’re not getting enough sleep if you find that your lacking concentration, having daytime tiredness, and mood changes. These things can impact your professional life.
So there you have it! 30 productivity and time management hacks that can make a huge difference in your life.
I’ve implemented so many of these into my personal and business life and have seen a massive change in the way I treat daily life.
What to read next: How To Blog Without Breaking The Law
What’s your favorite productivity or time management tip?
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