Does the whole staff groan when you even bring up the phrase “HR presentation?” Are you used to observing eyes glaze over, mouths drop open and note-taking stop over the course of a typical human resources training session? It’s unfortunate that HR is often thought of as a “necessary evil” in the modern office when it really exists to help employees stay safe, informed and empowered in the workplace.
You know how important human resources are for everyone—from the CEO down to the entry-level new hires and interns from the CEO down to the entry-level new hires and interns. And it’s not just ideologically useful; it’s a legal requirement in many areas.
Here are four easy ideas for delivering more impactful HR presentations to help your audience connect to a range of important topics.
Use Real-World Scenarios
An HR presentation that sounds like it’s straight out of a generic training manual will alienate listeners, especially if it’s outdated or incredibly vague. That’s why one HR professional recommends incorporating real-world examples (with all the confidential information changed, of course). Her presentations went from cut and dry to illustrative and interactive, all because she started drawing on real experiences she’d encountered.
After these scenarios, it helps to ask people to form discussion groups to promote active learning, rather than passive listening—or worse, not listening in the first place.
Make It Interactive
If you run straight through presentation slides with no breaks for interactivity, you’re likely to lose your audience after the first few. Surprise your audience (in a good way) by inserting interactive Google slides at key points to ask them what they think, check their retention and collect feedback. This allows participants to use their phone, tablet or laptop to engage with the content.
Does someone have a question or need a clarification? They can post it for the entire room to see in seconds. Do you want to circle back on the main takeaway of a presentation segment with a quiz? Allow the audience to answer, then reiterate why the correct answer is, in fact, correct.
Answer These Four Key Questions
If you want people to truly engage with your content, you have to go out of your way to show them the information, why it matters, how to implement it and how it may change based on various situations. Look no further than the 4mat System, which helps you create a presentation that has something for every learning style, including:
- Why: “Why?” learners (35 percent) need to know why the material is relevant to them, so you should include listening and sharing components.
- What: “What?” learners (20 percent) want to know what the topic is about, both broadly and specifically, and enjoy exercises that help them think through ideas.
- How: “How?” learners (18 percent) want to know how it works and how to realistically apply the information, making experimenting and practicing useful learning methods.
- What If: “What if” learners (25 percent) look for hidden possibilities and hypotheticals; they learn best through trial and error.
Keep It Short and Sweet
Look at the information that you have to present. Now think about the clearest way to do so. Without skipping over anything important, can you condense your presentation? Can you cut a slide here or there? Can you re-allot some of yourlecturese into time for breakout group discussions? Your presentation will engage your audience if the information is digestible and concise.
Human resources presentations shouldn’t be a necessary evil, but it’s up to each presenter and HR department at large to figure out how to compel the rest of the team to listen and absorb the critical information being shared. If you can deliver a crystal-clear presentation complete with interactive polls and real-world examples, you’ll see positive results.